Distributor

2024 Guidelines and Travel Form for ASI Show ConneX

ASI Show will reimburse you for your ConneX travel arrangements based on the below guidelines and provide a hotel room for 3 nights (check in Monday, October 7, and check out Thursday, October 10) along with some pre-arranged meals for each attendee.

To Qualify for Travel Reimbursement

• You must attend all the pre-set meeting appointments and scheduled events.
• At the discretion of ConneX management, attendees that miss, disrupt, or interfere with the scheduled appointments may be asked to leave the event and will not be eligible for reimbursement.
• If you qualify, you'll receive your reimbursement check in the Hospitality Suite after the final meeting on Thursday. Your check may not be available if your travel arrangements were not made (or complete reimbursement information was not received) at least three weeks prior to the event. In this case, a check will be mailed within 10-12 business days after the event, provide ASI has received all required information.

If flying:

• Airfare must be made through TripEasy (ASI Show to provide link).
• Flights must be booked within 2 weeks after receiving an email from TripEasy with login information.
• Reimbursement will be limited to the criteria established in TripEasy and based on the cost of a round-trip airfare (without upgrades).
• Arrival flight should land no later than 4:00 p.m. on Monday, October 7, to arrive in time for registration and welcome reception.
• Departure flight must be made for 2:00 p.m. or later on Thursday, October 10, in order to complete your meetings and have time to travel to the airport.

If driving:

• Plan to arrive no later than 4:00 p.m. on Monday, October 7, to check in at registration and attend the welcome reception.
• ASI Show will reimburse mileage and tolls based on IRS Standard Mileage Rates and up to the cost of a round-trip coach airfare.
• Email mileage and toll receipts to ConneXtravel@asicentral.com within 30 days after the event.
• Reimbursement may take 30-45 days to process from receipt of request.
• Parking at the hotel will be included in your stay during the event dates.

By accepting these terms, you are committing to attend ConneX and granting ASI Show permission to place your name and company name on ConneX's official attendee list.

If your attendance at all pre-set appointments cannot be verified for the duration of the ConneX event, you will be required to reimburse ASI Show the costs of attendance in the amount of up to $3,000.00.

If you cancel but are able to provide ConneX management with a replacement from your company that can be qualified and invited to attend at least two weeks prior to the first day of the event, you will only be responsible for any pre-paid costs.

ASI Show or its affiliates are not responsible for additional costs incurred by the attendee(s) caused by travel delays, cancelations, interruptions, flight changes, lost luggage, etc.

Additional guests, amenities or purchases outside of the above listed items will be the sole responsibility of the attendee.

To ensure that the suppliers have an opportunity to meet with different distributor attendees, you will not be eligible to attend another ConneX event for a duration of two years.